Medical education service

This page describes the support available to schools and settings to support the needs of CYP who may need support due to either mental or physical ill health or disability.

The local authority and schools have a statutory duty to make the necessary arrangements to provide ongoing education for children who, due to their medical condition, are unable to attend school for a period of time.

The Medical Education Service team provide short-term education to help schools and settings to provide continuity in education when a child or young people has been absent from school for 15 days or more due to a physical or mental health need. The medical education service is not an Alternative Provision nor a long term solution. If it is likely that a child or young person will be out of education for a long period due to a medical need further discussions will take place between the school and the Local Authority regarding a longer term plan. 

The Medical Education Service is also able to provide advice and support to schools to fulfil their responsibility towards medical students on their roll.  This may include education plans whilst off school and advice towards supporting reintegration back to school. If a school notices signs that a child or young person is at risk of not attending school due to medical reasons measures will need to be put in place to prevent this from happening. The medical education service can offer advice to schools around what these measures should look like.

The service is made up of a service lead, 3 locality co-ordinators, Maths Teachers, English Teachers and Tutors.

Who are the children and young people supported by the service?

All children referred for support from the Service must meet the following criteria:

  • A resident in North Yorkshire, or is receiving education in a North Yorkshire educational establishment.
  • Aged 5-18 years or up to 25 years if they have an EHC Plan
  • A diagnosis from a recognised health specialist which does not include a GP. It is this diagnosed health condition which is the reason they are unable to attend school.
  • Currently receiving specialist help and support from a recognised health professional.  
  • Evidence from the health specialist, delivering the help and support which describes what the child or young person can do from an educational perspective. 
  • Children must have been absent from school for 15 days or more (one off or cumulatively) due to their medical condition
  • The request has been discussed with parents/carers and signed consent has been obtained from those with parental responsibility or from a young person themselves, where they are considered to be competent and are over 16 days of age.

How Do I make a Request to the Service?

All requests for medical education for children and young people, of statutory school age, to be submitted to the Inclusion Service using the medical education request form. This form is available on the hub pages on CYPSinfo and should be returned to  To be eligible for short-term intervention from the Medical Education Service Children and Young People must have a diagnosed health condition which in itself is preventing them from attending school.

Please note: If a Child or Young Person is clinically or extremely clinically vulnerable to Covid 19 and for this reason can no longer attend school the responsibility to continue their education lies with their home school.

All requests will go to the medical education service panel within 5 working days of receipt.

If the panel agree that the criteria has been met the school will be asked to organise a multi-disciplinary meeting where health, education and parents/carers will agree what the short-term medical education intervention will look like and how school will meet the needs of the child or young person long term.

The intervention will be reviewed no later than up to 6 weeks where a discussion around whether the child or young person is ready to start the transition back to school will be held.

Personalised Reintegration Education Programme (PREP)

Each child or young person will have a Personal Reintegration Education Programme (PREP) which will be tailored to their needs. The plan will be a working document which will be created in collaboration between school, parents/carers, child/young person and the medical education service. It will detail the different types of provision the child/young person is receiving which will include the schools offer and that of the service which may include 1:1 tuition, group tuition, AV1 and or Academy 21.

If a child or young person is eligible to receive support from the medical education service there will be no cost to the school for the education that is provided. If a child or young person has an EHCP the cost of the services provision will be deducted from the element 3 funding received by school. Where a child or young person does not meet the criteria there will opportunity for schools to purchase support from the service.

School responsibilities

Schools have a statutory duty to make the necessary arrangements to provide ongoing education for children who, due to their medical condition, are unable to attend school for a period of time.

Schools are responsible for making reasonable adjustments so CYP can access education.

Schools are responsible for making a request to the Medical Education Service if a CYP has 15 days of absence, consecutive or accumulative, due to a medical need and school are unable to offer an education the CYP can access.

Schools need to ensure they have an Individual Health Care Plan (IHCP) in place for all children with medical needs and this needs to be completing alongside health and parents/carers.

References/links to associated information

Medical Education Service Request Form

Individual Healthcare Plan Template

DfE Statutory Guidance: Supporting pupils with medical conditions at school

Medical Education Service Bulletin


Guidance to Schools and Settings on Supporting Children and Young People with Medical Conditions.

This documentation was published in 2015.

Guidance for Supporting CYP with Medical Conditions in Schools 2015

Appendix 1 Parental Request for Medicine to be Taken at School

Appendix 2 Request for CYP to Carry and Self Administer Medication - Copy

Appendix 3 Individual Administration Record

Appendix 4 Whole School Record of Medicine Administered

Appendix 5 Staff Training Record

Appendix 6 Individual Healthcare Plan 

Appendix 7 Guidance to Completing Individual Healthcare Plan

Appendix 8 Sample Letter Inviting Parents to Contribute to Individual Healthcare Plan Development

Appendix 9 Sample School Medical Policy

Appendix 10 Emergency Salbutamol Parental Permission

Appendix 11 Sample Letter to Inform Parents of Emergency Salbutamol Inhaler Use

Appendix 12 Off-site Visits Planning Checklist

Appendix 13 - Moving and Handling of CYP risk assessment 

Appendix 14 PEEP

Appendix 15 Referral Process

Appendix 16 The NYCC Accessibility checklist

Twitter Article "Reframe the Behaviour" (courtesy of the APS College of Counselling Psychologists) 

National websites

There are also several organisations that can help children and young people with physical and medical needs such as;

  • ERIC (Education and Resources for improving Childhood Continence – might be helpful for parents/carers, early years and education professionals and healthcare professionals for a child who has bladder and bowel needs.
  • PDnet is a network for those supporting learners with physical disability (you can find them at  
  • Disability sport ( can help and guide professionals, including teachers and teaching staff how to adapt the physical education curriculum for children with physical and medical needs.

 The following websites look at several specific medical conditions and might provide support for the child. They are;

Contact for more information