5 - Clearances

Once you have identified the applicant you wish to offer you should verbally offer the preferred applicant, ensuring that it is subject to satisfactory clearances.

Once you have identified the applicant that you wish to make an offer to, you should make a verbal offer to them, ensuring that you state it is subject to satisfactory clearances.

It is essential that the following clearances are obtained prior to agreeing a start date and confirming an unconditional (final) offer of employment:

  • Proof of Eligibility to Work
  • Health Clearance
  • Proof of Qualifications and Registrations
  • Robust and valid references
  • DBS check (mandatory for schools)
  • TRA - Teachers Prohibited List

Pre-employment clearances are essential for NYCC to meet their legal obligations and safeguarding our service users, staff and communities whilst ensuring the quality of our recruitment decisions. Securing robust pre-employment clearances will safeguard managers against future problems associated with poor attendance, performance and staff turnover.

DBS Clearance.  As a Recruiting Manager you will need to request relevant identification as part of the DBS process.  Once you have obtained and checked these you will need to submit your verification form.

To submit your verification form click here.

Useful Documents

1a: DBS Policy

1b: DBS Online Process

1c: DBS List of Valid Identity Documents - Under revision, can still be accessed in DBS Online Process

2: Guidance for Manager's: Employment Clearances

NYES HR Reference Policy and Procedures

NYES HR Reference Policy and Procedures - Purple font showing changes

NYES HR Employment Reference Request- Part 1 (Prior to Employment)

NYES HR Employment Reference Request- Part 2 (Sickness Absence Information)

NYES HR Template for Providing an Employment Reference

4: Compliance Candidate Checklist

5b: Record of Reference: Follow Up Conversation

5c: Personal Reference Request for Appointment

5e: Full Employment Reference Request: Following Conditional Offer

6: Guidance on NCTL Prohibited List

7: Guidance on Comparing Qualifications in the UK and Ireland

8a: Guidance for Managers on Completing NYCC Employment Reference Template

8b: Reference FAQs

8c: Guidance for Managers on Completing NYCC Employment Reference Template (2)

9: Prevention of Illegal Working- Manager's Guide