SCHOOL MIS DATA QUALITY
Coming Soon
SCHOOL CENSUS (all schools and academies)
Coming Soon
SCHOOL WORKFORCE CENSUS
- During 2026/27, this will be on 5th November 2026.
- NYES Digital can provide guidance and 1-to-1 support for the School Workforce Census, including assistance for schools using Arbor, ScholarPack and SIMS. The contact details for support are nyes.digital@northyorks.gov.uk and 01609 536086.
DESTINATIONS (NEET)
Coming Soon
Early Years
Headcount
Coming Soon
Sufficiency
Coming Soon
DATA COLLECTION INFORMATION FOR EYFS, Y1, Y2 & Y6
Letter
NYC Statutory Assessment - update for academies and request for information
NYC Statutory Assessment - update for LA maintained schools and request for information
Special Schools
NYC Statutory Assessment - update for special schools and request for information
Independent Schools
Coming Soon
Early Years Providers (without MIS)
Coming Soon
FAQs
Coming Soon:
- How to upload
- How to check your figures
- How to tell the LA about your retake pupils
- Problems getting info from your MIS system
ASSESSMENT INFORMATION FOR EYFS, Y1, Y2 & Y6
Reception Baseline Assessment (RBA)
The RBA is statutory and must be completed for ALL children within the first six weeks of them starting Reception (even if they start mid-year for the first time).
Data Collection
- The LA does not collect data for the RBA, it is all completed in-school and online.
Key Documents (updated by the STA throughout the year)
2026 reception baseline assessment: assessment and reporting arrangements (ARA) - GOV.UK
2026 reception baseline assessment: administration guidance - GOV.UK
2026 reception baseline assessment: modified administration guidance - GOV.UK
If schools require support administering the RBA to pupils with specific needs, the link is contact us or call the national curriculum assessments helpline on 0300 303 3013, selecting the option for RBA.
The STA’s RBA help centre also has useful guidance and videos to support schools when administering the assessment.
EYFS Profile Data
The EYFSP is statutory and must be completed for ALL children at the end of their Early Years Foundation Stage, in the final term of the academic year in which they reach age 5.
Each child’s level of development is assessed against 17 early learning goals (ELGs) across all 7 areas of learning in the EYFS statutory framework (link below). For each ELG, teachers must assess whether a child is meeting the level of development expected at the end of the EYFS, or if they are not yet reaching this level and should be assessed as ‘emerging’.
Exemption from the EYFSP is rare - the A code (the assessment rating for a child who has an exemption) should only be used for children who have an individual exemption on grounds of religious or philosophical beliefs. Schools who submit it for any other reason would not be meeting the statutory requirements of the EYFS.
The profile is intended to provide a reliable and accurate summative assessment of each child’s development at the end of the EYFS, in order to support children’s successful transitions to year 1.
Data Collection
- Schools and academies must submit ELG data for every child to the LA.
- Each child will have a submission of ‘1’ (emerging) or ‘2’ (expected) for each of the 17 ELGs.
- If the whole cohort is working below for every ELG and is ‘emerging’ (ie for a special school) there must still be a submission to the LA for every pupil.
- In 2026-27 the submission date to the LA for this data is 9:00am on Friday 25th June 2027.
- Data is submitted to the LA from the school’s MIS, through DfE School2School (S2S)
- The LA data team submits data for all pupils to the DfE using COLLECT.
Key Documents (updated by the STA throughout the year)
Early years foundation stage profile handbook - GOV.UK
EYFS statutory framework for group and school-based providers
Phonics Screening Check (PSC) - Year 1 Pupils
The PSC is statutory must be completed by pupils who will have reached the age of 6 and completed the first year of the KS1 English programme of study by the end of the academic year (most pupils will be in year 1) during June.
The check is designed to confirm whether pupils have learnt phonic decoding to an age-appropriate standard. It contains 40 words - 20 real words and 20 pseudo-words - that pupils read aloud to the check administrator.
NCA Portal
- Schools can decline PSC materials if there are no pupils working at the standard of the check
- Confirm geographical local authority (academies only)
- Access PSC materials during the check administration period
- Submit the PSC head teacher’s declaration form
Data Collection
- Schools and academies must submit a phonics outcome for every pupil in year 1 to the LA.
- For most Y1 pupils the submission will be a number between 1 and 40. If, for any pupil, the head teacher makes the decision that the pupil will not complete the check, then they will have a submission of ‘D’ (did not complete the check). If the pupil has left and registered at another school where they completed the check, they can be removed from the submission.
- If the whole cohort does not complete the check (ie for a special school) there must still be a submission to the LA for every pupil.
- *** In 2026-27 the submission date to the LA for this data is BEFORE 9:00am on Friday 25th June 2027. In exceptional circumstances the data can be submitted by 5:00pm on Friday 25th June 2027 – this must be agreed with the LA’s Primary Assessment and Moderation Lead, Lindsay Miller.
- Data is submitted to the LA from the school’s MIS, through DfE School2School (S2S).
- The LA data team submits data for all pupils to the DfE using COLLECT.
- Schools must complete a Head Teacher Declaration Form on the NCA Portal.
Key Documents (updated by the STA throughout the year)
2026 phonics screening check assessment and reporting arrangements - GOV.UK
2026 phonics screening check: administration guidance - GOV.UK
Phonics Screening Check (PSC) - Year 2 Retakes
The PSC is statutory must be completed during June by any pupil who is in year 2 and did not take the check previously or did not meet the expected standard when they were in year 1.
NCA Portal
- Schools can decline PSC materials if there are no pupils working at the standard of the check
- Confirm geographical local authority (academies only)
- Access PSC materials during the check administration period
- Submit the PSC head teacher’s declaration form
Data Collection
- Schools and academies must submit a phonics outcome for any pupil in year 2 who did not complete the check whilst in year 1 (with a ‘D’ submission) or who did not meet the threshold the previous year (in 2026 this was 31).
- The submission will be a number between 1 and 40. If, for any pupil, the head teacher makes the decision that the pupil will not complete the check, then they will have a submission of ‘D’ (did not complete the check). If the pupil has left and registered at another school where they completed the check, they can be removed from the submission.
- If the whole cohort does not complete the check (ie for a special school) there must still be a submission to the LA for every pupil.
- *** In 2026-27 the submission date to the LA for this data is BEFORE 9:00am on Friday 25th June 2027. In exceptional circumstances the data can be submitted by 5:00pm on Friday 25th June 2027 – this must be agreed with the LA’s Primary Assessment and Moderation Lead, Lindsay Miller.
- Data is submitted to the LA from the school’s MIS, through DfE School2School (S2S).
- The LA data team submits data for all pupils to the DfE using COLLECT.
- Schools must complete a Head Teacher Declaration Form on the NCA Portal.
Key Documents (updated by the STA throughout the year)
2026 phonics screening check assessment and reporting arrangements - GOV.UK
2026 phonics screening check: administration guidance - GOV.UK
Key Stage 1 Optional Tests
The optional KS1 tests are designed to assess pupils’ knowledge and understanding of the KS1 programme of study, as set out in the KS1 test frameworks (link below). Schools can choose to use these to support their measurement of pupil attainment.
NCA Portal
- Schools can order optional KS1 test materials
- Download test materials and mark schemes
- Access raw score to scaled score conversion
Data Collection
- The LA and the DfE do not collect data from schools that complete optional KS1 tests and teacher assessments.
Key Documents (updated by the STA throughout the year)
2026 optional key stage 1 tests guidance - GOV.UK
National curriculum assessments: test and assessment frameworks - GOV.UK
Multiplication Tables Check (MTC)
The MTC is statutory and must be completed by all pupils who are in year 4.
It is an onscreen assessment, designed to determine whether pupils can fluently recall their multiplication tables up to 12 through a set of 25 timed questions.
Schools can access the MTC service using DfE Sign-in
Data Collection
- The LA does not collect data for the MTC, it is all completed in-school and online.
- Schools must complete a Head Teacher Declaration Form on the MTC service via DfE Sign-in.
Key Documents (updated by the STA throughout the year)
2026 key stage 2 assessment and reporting arrangements - GOV.UK
https://www.gov.uk/guidance/multiplication-tables-check-it-guidance
Multiplication tables check administration guidance - GOV.UK
Key Stage 2 Teacher Assessment
Teacher assessment at the end of KS2 is statutory and schools must submit teacher assessment judgements for every pupil in year 6, including those assessed using the pre-key stage standards and the engagement model.
NCA Portal
- Confirm geographical local authority for moderation (academies and independent schools only)
- Submit teacher assessment judgements
- Access PSC materials during the check administration period
Data Collection
- Schools and academies must submit a teacher assessment outcome for writing and science for every pupil in year 6, on to the NCA Portal.
- For writing, the judgement will be: GDS, EXS, WTS, PKS6, PKS5, PKS4, PKS3, PKS2, PKS1 or EM
- For science, the judgement will be EXS or HNM.
- If any pupil did not complete the reading and/or mathematics KS2 test/s because they were working below the standard of the test and submitted as ‘B’, they must also have a teacher assessment judgement for reading and/or mathematics. That judgement will be: PKS6, PKS5, PKS4, PKS3, PKS2, PKS1 or EM.
- If the whole cohort is working at pre-key stage or engagement model (ie for a special school) there must still be a submission to the NCA Portal for every pupil, including for reading and/or mathematics if they did not complete the tests because they were working below the standard of the test.
- In 2026-27 the submission date requested by the LA through the Local Agreement is BEFORE 9:00am on Friday 25th June 2027. Data will be submitted on to the NCA Portal. In exceptional circumstances the data can be submitted after this date and by 5:00pm on Tuesday 29th June 2027 – this must be agreed with the LA’s Primary Assessment and Moderation Lead, Lindsay Miller.
Key Documents (updated by the STA throughout the year)
2026 key stage 2 assessment and reporting arrangements - GOV.UK
Key stage 2 teacher assessment guidance 2027 - GOV.UK
2018/19 Teacher assessment frameworks at the end of key stage 2
2021 Pre-key stage 2 - pupils working below the national curriculum assessment standard
Key Stage 2 Tests
The KS2 tests are statutory and must be completed by every pupil in Year 6. The tests are designed to assess pupils’ knowledge and understanding of the KS2 programme of study, as set out in the KS2 test frameworks (link below).
KS2 tests take place during May, and in 2027 test week starts on Monday 10th May 2027.
NCA Portal
- Schools can order modified test materials.
- Special and independent schools can order standard test materials.
- Confirm geographical local authority for monitoring (academies and independent schools only)
- Register pupils
- Submit applications for early opening, compensatory marks for spelling, timetable variations and additional time.
- Complete online test attendance registers and aid notifications
- Complete pupil cheating or special consideration form (if required)
- Submit the KS2 head teacher’s declaration form
- Access test results
- Submit marking review applications
Data Collection
- There is no data collection for KS2 tests.
- For each test, the school must complete and submit an attendance register on the NCA Portal which details any pupils who did not sit the test with a reason using the codes: B, L, A U, J, F or P – details in ‘returning test scripts’ guidance.
- Schools must complete a Head Teacher Declaration Form on the NCA Portal.
Key Documents (updated by the STA throughout the year)
2026 key stage 2 assessment and reporting arrangements - GOV.UK
Key stage 2: returning test scripts - GOV.UK
National curriculum assessments: test and assessment frameworks - GOV.UK
