*** Incentive payments for hiring a new apprentice - 1st August 2020 to 31st March 2021 ***

As part of the Government's plans to get more people into work, employers are being offered £2,000 for each new apprentice they hire aged under 25, and £1,500 for each newly recruited apprentice aged 25 and over. This includes taking on an apprentice who has been made redundant.

The employee must:

  • have a contract of employment start date with you between 1 August 2020 and 31 March 2021 (inclusive);
  • not have been employed by you, or connected company or charity, within the six months prior to the employment contract start date; and
  • have an apprenticeship agreement containing a start date between 1 August 2020 and 31 March 2021 inclusive (exceptions in place for apprentices who have been made redundant)

*** Incentive payments for hiring a new apprentice - 1st April 2021 to 30th September 2021 ***

Employers will receive £3,000 for new employees of any age who start their apprenticeship from 1 April 2021 to 30 September 2021.

What you can use the payment for

The payment is different to apprenticeship levy funds, so you can spend it on anything to support your organisation’s costs. For example, on uniforms, your apprentice’s travel or their salary. You do not have to pay it back.

Apprenticeship training offers Schools the opportunity to increase their focus on creating attractive career paths and development opportunities, building their future workforce with motivated, skilled and qualified staff and targeting their recruitment and retention ‘hotspots’.

The Apprenticeship Levy

Apprenticeship funding (the Apprenticeship Levy) is available to cover the training and assessment costs of any approved Apprenticeship Standard for both new and existing employees who work a minimum of 16 hours per week, irrespective of age. Schools pay the salary and associated costs for employees in the usual way.

For Voluntary Controlled and Locally Maintained Schools, apprenticeship funding is held and managed on their behalf by North Yorkshire County Council (NYCC). NYCC recharges these Schools for their share of the Government’s annual apprenticeship levy proportionate to their School’s pay bill on a monthly basis. Schools can then access this funding for their staff development regardless of how much they are recharged for their share. Apprenticeships range in cost from £1,500 to £27,000.

Academies, Trusts and Voluntary Aided Schools can organise their own apprenticeships by either:

  • using their own levy if they have an annual pay bill over £3 million
  • completing an NYCC expression of interest form to access levy transfer funding which covers 100% of the training and assessment costs:
  • accessing co-investment (where the Government pays 95% of the cost of training and assessment and the school pays 5%)


Apprenticeships cover roles from entry level (Level 2) up to and including degree and masters levels (Level 7) in a range of subjects relevant to Schools.

For the full list of apprenticeship standards that are available see link below:

The apprenticeship standards are also split into a range of Occupational Maps which includes Education and Childcare. Link below:

(The occupational maps include apprenticeship standards that are already available as well as those that are currently in development)

Other Occupational maps of interest to schools are:

  • Business and Administration
  • Catering and Hospitality
  • Health and Science
  • Legal, Finance and Accounting

See below for a list of apprenticeships that staff in schools across North Yorkshire have either completed or are currently working towards.

  • Business Administrator – L3

  • Chartered Manager Degree – L6

  • Children and Young Peoples Workforce (Early Years or Social Care) – L2, L3

  • Customer Service – L2

  • Digital and Technology Solutions Professional – L6

  • Early Years Educator – L3

  • Facilities Services Operative – L2

  • HR Consultant/Partner – L5

  • Infrastructure Technician – L3

  • Laboratory Technician – L3

  • Operational Department Manager – L5

  • School Business Professional – L4

  • Senior Leader – L7

  • Teacher – L6

  • Teaching Assistant – L3

Key Information


The training and assessment costs are covered by the Apprenticeship Levy.

The school will need to ensure that the apprentice is able to dedicate 20% of their time to off the job training. They also need time to meet with their manager and training provider for progress reviews and access to a mentor where appropriate.

Rates of Pay

There is a National Minimum Wage for apprentices, however, schools may choose to pay more that this.  The national minimum rate of pay for apprenticeships increases with age and what year of an apprenticeship someone is in.

NYCC new starter apprentices are paid this minimum rate of pay for the first 6 months only and their wage is then increased at 6 and 12 months. Specialist/hard to fill roles are paid at the evaluated pay grade for the role.

Existing staff who commence an apprenticeship should continue to be paid their existing wage.

Working Hours

An apprentice must be employed for at least 16 hours per week for the duration of their apprenticeship.

Length of Apprenticeship

Apprenticeships can range in length from 12 to 48 months depending on the level and complexity. The length of each apprenticeship is based on 30 hours per week over the full calendar year. For apprentices working less than 30 hours, or employed term time only, the overall length of the apprenticeship may need to increase to take account of this.

An apprenticeship must last for a minimum of 12 months.

Off the Job Training

This is protected time to enable the apprentice to complete their learning and develop their skills and can include:

  • Teaching (on-line, 1:1, in groups), specialist training days, workshops
  • Shadowing, mentoring, industry visits, participation in competitions
  • Learning support and time spent writing assignments

English and Maths

Where an apprentice does not already hold a suitable English or Maths qualification they must complete the qualification/s at the required level before they can complete the apprenticeship.

The level of English and Maths required will depend on the level of the apprenticeship.

  • For those undertaking a level 3 or higher apprenticeship, it is a requirement that they hold or achieve an approved level 2 qualification in both subjects before they can successfully complete the apprenticeship.
  • For those undertaking a level 2 apprenticeship it is a requirement that they hold or achieve an approved level 1 qualification in both subjects before they can successfully complete the apprenticeship. They are also expected to work towards and take the assessments for Level 2 qualifications.
  • For individuals with special educational needs, learning difficulties or disabilities, who struggle to achieve the regular English and/or maths minimum requirement due to the nature of their difficulty or disability, the ESFA will accept achievement of entry level 3 functional skills in English and/or maths

Additional Payments

A £1000 payment is given to the employer if the apprentices is:

  • Aged between 16 – 18 at the start of their apprenticeship
  • Aged between 19 – 24 at the start of their apprenticeship and has either an Education, Health and Care (EHC) plan or has been in the care of their Local Authority (defined as a Care Leaver)

The payment is paid via the training provider in 2 instalments, at 90 days and 365 days after the start of the apprenticeship.


We currently have a number of providers commissioned to deliver a large range of apprenticeships. If you require an apprenticeship that is not already in place we will need to commission a new provider which will take slightly longer to set up.

Council Tax Discount

Apprentices are not counted when looking at the number of adult residents in a property. This means that their household may be subject to a council tax discount. We would always advise apprentices to contact their relevant Local Authority to check.

Apprenticeship Request Form

If you already know what apprenticeship you require please complete the Apprenticeship Request Form. Link below: 

Apprenticeship Request Form

If you would like some further information or advice please contact:

Annabel MacGregor, Workforce Development Advisor - Apprenticeships

E-mail -  

Tel - 07970 290538.

Useful Downloads

A guide to apprenticeships for the school workforce

Feasibility Checklist for an Apprenticeship Opportunity (Schools)